Purchasing Performance Diagnosis

We will review your organization’s supply chain management strategy, process, systems, organization, results and goals, and then compare your existing practices to industry standards. We will also review your suppliers' profiles, performances and contractual commitments. From there, we will develop a fact-based report for each key component of your supply chain. We will then present you and/or the designated executives our actionable findings based on your company profile, and get their feedback and buy-in. Our module of services’ first step is critical for the success of… Read More

Cost Reduction Opportunity Assessments

Based on our diagnosis, we drill down and translate areas for improvements into quantifiable opportunities. We review your agreements, benchmark your pricing and identify priorities (sourcing categories, purchasing process improvement, spend leveraging, distribution and logistics, compliance control, and specifications requirements). Cost reduction impacts are assessed and evaluated based on realistic and achievable objectives, and then converted into dollar savings. Our goal is to present you with a true picture of the savings you can achieve while maintaining quality and service for the end users of the products purchased. Each supplier… Read More

Purchasing Systems Review and Recommendations

We perform a detailed review of your procurement systems (online ordering, vendors/product databases, accounts payable, reporting tool, data reconciliation and so on) to determine adequacy to support strategy, policies, processes and procedures. If appropriate, we recommend upgrading systems to strengthen procurement budgeting, competitive proposals and bidding procedures, purchasing controls/audits and compliance as well as to monitor accountability with established guidelines. We make recommendations based on your existing systems and your company profile. We can start with basic tracking tools and systems then reach complete system automation over time.… Read More

Supply Chain Management Strategy Formulation

Supply chain management includes all activities involved in sourcing, procurement, systems and logistics as well as the tools used in executing supply chain transactions. We develop recommendations and plans enabling your company to move from managing individual functions to integrating activities into the overall company processes and aligning the supply chain strategy with the overall strategy. Based on your company’s mission, goals and objectives as well as the work we have previously accomplished to generate cost reductions and savings, we develop future recommendations. This three-year strategic purchasing plan… Read More

Cost Reduction Negotiation and Saving Initiatives

Following diagnosis and assessments is the strategic implementation of agreed-upon cost savings action plans. We meet with current suppliers and distributors to conduct direct negotiations on specs, service, price and other relevant terms for each category. We apply extensive negotiation expertise to establish best-in-class agreements and substantial results. If appropriate, we identify alternative suppliers to meet company requirements and conduct competitive bid processes to ensure optimal pricing and terms. We also evaluate suppliers' proposals based on total costs and established criteria, applying the best sourcing strategy for each situation and… Read More

Savings and Tracking Process Implementation

Our clients benefit from our rigorous and effective tracking process with clear external and internal accountabilities specific to your organization. This phase is critical in the achievement of the saving initiatives. We provide data driven, user friendly and highly intuitive tracking processes to deliver fast and reliable data reconciliation. We develop metrics and scorecards contributing to the conversion of negotiated cost reductions into realized savings. We will implement and track the negotiated agreements for our client. We define processes to obtain necessary data (Excel files or automated systems). We analyze… Read More

Outsourced Solution

Some clients will benefit from a total outsourced solution.  It can be the outsourcing of their "central" purchasing function, where we act as their "Purchasing Department". We will staff in our Offices a purchasing team to negotiate with their suppliers and provide support to their operations / restaurants with logistics issues, new products sourcing and any other question they may have. Unlike a GPO, we don't provide access to deals; we negotiate with suppliers based on our client's specific needs and manage the day-to-day relations. It… Read More

Data Management

OPTIMBUY has entered into a joint venture with Purchasing Solutions LLC.  Our alliance brings under one roof OPTIMBUY's unrivaled sourcing capability and Purchasing Solutions' robust spend analytics technology to help our clients consistently increase enterprise value. Purchasing Solutions specializes in providing supply chain data reporting and analytics to food service and restaurant chains Clients nationwide. Purchasing Solutions provides innovative purchasing solutions to help companies achieve their procurement goals.  Read More

Additional Services

Organization Assessment and Staff Training Supply chain organization and purchasing expertise are key to achieving set goals and driving performance. We assess alignment and integration of the organization, and recommend optimization for better effectiveness and improvement. We articulate services and functions to be performed in-house or by outside service providers. We also establish a training framework and conduct customized training sessions to improve skills and competencies of current staff.   Performance Measurement and Monitoring A standalone version of our core service: savings and tracking processes implementation.… Read More